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#QUICKBOOKS SMALL BUSINESS ACCOUNTING PREMIER 2012 HOW TO#
#QUICKBOOKS SMALL BUSINESS ACCOUNTING PREMIER 2012 FOR MAC#
#QUICKBOOKS SMALL BUSINESS ACCOUNTING PREMIER 2012 ARCHIVE#
#QUICKBOOKS SMALL BUSINESS ACCOUNTING PREMIER 2012 PRO#
#QUICKBOOKS SMALL BUSINESS ACCOUNTING PREMIER 2012 SOFTWARE#

The Internal Revenue Service (IRS) recently updated () the Use of Electronic Accounting Software Records Frequently Asked Questions & Answers. The QuickBooks Period Copy appears to meet the requirements of the IRS requests for the QuickBooks data file during an audit. There are usually some great prices from Amazon, Sam’s Club, Costco, BJ’s, Office Depot, Staples, etc. Follow me on Facebook, Linkedin or Twitter to learn about sales and deals on QuickBooks 2012.

#QUICKBOOKS SMALL BUSINESS ACCOUNTING PREMIER 2012 PRO#

You purchase QuickBooks Pro 2012 (or another Edition of 2012) and we can create the new file for you. If you want a new file created but you do not want to purchase QuickBooks Accountant 2012 and do it yourself, we can help. (Note: You need QuickBooks Accountant 2012 to create the new file, but then it can be opened with QuickBooks Pro 2012 or any other edition of QuickBooks Premier 2012. However, the new file will require updating to QuickBooks 2012. With the Period Copy, it is easy to create a new, smaller file. I think the new Period Copy feature is great! Many people have been using QuickBooks for a long time and the files are getting large and slowing down performance.

Total Items - 12% reduction (if the file has inventory, read the Help for details on how inventory is condensed and the options).

File Size - 83% reduction in file size (from 481 K to 83K).

On one file with inventory, I had these results: I have tested the Period Copy on a couple of files and it does a GREAT job of reducing the file size. The audit trail remains intact for the transactions remaining in the Period Copy file. Note: The audit trail detail is removed for the condensed transactions (based on the period specified).

#QUICKBOOKS SMALL BUSINESS ACCOUNTING PREMIER 2012 ARCHIVE#

When completed, there will be two files - an archive copy of the old data file and a new, smaller file for the period indicated. This can take some time depending on the size of the data file. Then, QuickBooks will begin the process to remove transactions and other items to create a new copy of the file for the period indicated. To clean up the lists (especially if they are approaching the list limits in QuickBooks Pro or Premier), you can choose to remove unused list entries. Next you can choose to remove uncleared transactions, transactions marked ‘to be printed’ or ‘to be sent and others. If there is inventory in the file, you select how inventory should be condensed - either summarize inventory transactions or keep inventory transaction details (which limits the number of transactions that can be removed).

#QUICKBOOKS SMALL BUSINESS ACCOUNTING PREMIER 2012 HOW TO#

Indicate how to summarize the transactions in the new QuickBooks file. To create a Period Copy, go to File > Utilities > Condense or on the menu bar Accountant > Condense Data Issues with the list limits of QuickBooks Pro or Premier.Using the Period Copy feature you can create a new file when faced with the following situations: Accounting professionals can use it to provide new services and improve profitability. QuickBooks Accountant 2012 Period CopyĬreating a Period Copy of QuickBooks files is a great new feature which accountants, bookkeepers, ProAdvisors and others will really use and appreciate. Please share your comments and observations in the comments to this blog post. This feature is new and I’m still using the beta version of QuickBooks 2012 for testing.

#QUICKBOOKS SMALL BUSINESS ACCOUNTING PREMIER 2012 FOR MAC#

It is not available in QuickBooks Pro, QuickBooks Premier, QuickBooks for Mac or QuickBooks Online. Note: The Period Copy feature is available in QuickBooks Accountant 2012 and QuickBooks Enterprise Accountant 2012 only. Please subscribe to this blog for more details about specific new features for QuickBooks Pro, QuickBooks Premier, QuickBooks Accountant, QuickBooks for Mac, QuickBooks Enterprise, Salesforce for QuickBooks and more in upcoming blog posts. The Period Copy is just one of the great new features in QuickBooks 2012. Now, QuickBooks Accountant 2012 and QuickBooks Enterprise Accountant 12.0 allow you to create a Period Copy for a specific date range. Do you need a QuickBooks file with just a certain year of data? Did the IRS request your QuickBooks file for an audit? Do you need a specific period copy of the QuickBooks file for legal or other purposes? Is the file too large or approaching list limits in QuickBooks Pro or Premier? Previously these situations required using third party programs or paying someone to create a new QuickBooks file.